What Is Import Export Documentation and How Can an Importer of Record Help?

Over the years, countries have become stricter on the regulations and rules of goods and products that come in and out of their borders. Without compliance with these rules, importers and exporters are going to have quite the problem when it comes to international trade. The need for an importer of records has become a critical part of international trade and global supply chain management. He or she can ensure that your goods are compliant with all state, local, and federal laws.

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Import Export Documentation

During the importation or exportation of goods and products, the right paperwork is important. This ensures that you are compliant with the rules and regulations. You must remember that the import/export regulations and controls might differ from one country to another. Therefore, you must be aware of the paperwork that will be demanded on both sides.

Some of the more common documents that will be required by government authorities include airway bill, country and certificate of origin, commercial invoice, and packing list among others. These are only the tip of the iceberg. There might be more depending on the size and the type of goods being imported.

The lack of accurate documentation or permits can lead to heavy penalties and extra costs for both you and your clients. In some contracts, the delay of goods can lead to the cancellation of the contract.

The requirements provided by government authorities and corporations might be too numerous and complex. You might need the assistance of an expert who is well-read and knows the ins and outs of the international trade business.

An importer of record


The importer of record, also known as an IOR, is officially the owner or purchaser of the goods that are being imported into a particular country. The IOR has to ensure that the goods being purchased adhere to all importation rules of the destination country. The IOR is also responsible for the measurement, valuation, and payment of duties, tariffs, and fees of the goods being imported.

Due to the high standards of compliance, it is recommended that you hire a trade expert who is up-to-date with all the necessary regulations and statutes. Why? Upon arrival at the borders/point of entry, your goods will be examined. If they are found to be non-compliant, you are bound to pay heavy fines and penalties. In some cases, some goods may be denied entry to the country because they may be possible threats to the citizens of the country.

To avoid such a scenario, it is best to appoint an experienced Importer of Record who can ensure your goods enter the country without any fuss.